The most important task for you will be to optimize your business so that downtime is minimal. You can either try to figure out all the nuances yourself or contact a company that specializes in commercial relocations.
The first step is managing the workforce in a proper way. This includes delegation, coordination of departments, attitudes toward supervisors and between employees, and other factors. During the move, it is important to rely on your employees, to listen to their advice. It doesn't matter who gives you advice: a janitor from the parking lot or a manager with experience. First and foremost, they are your employees and want to help you. Think about it, if you treat them well, it's in their best interest to make the company better. Perhaps it is Joe's advice that will prevent the loss of important documentation or a detail that will save thousands of dollars. Listening to employees you will at least raise their involvement and interest, and at best you get good advice.
The second important factor is hiring professionals who will make the move less stressful. By taking over much of the organization, they will save you a lot of resources that you can invest in business productivity. This does not mean that you should blindly trust the entire process to a moving company.
- Decide in advance what you will be doing in the moving process. For example, think ahead about the internet and telephony in the new office so that your employees can get right to business when they arrive.
- Ideally, you should make sure that the employees have convenient access to the new location. Discuss the details and possible options individually. attention to detail will help avoid employee leakage.
- Keep a backup copy of important data, and ask employees to do it as well, so it's easy to restore data in case of an emergency.
- The best time to move an office is on the weekend. Make sure to book in advance as it’s a popular time.