Howus Moving Blog

How to prepare for your company's office move

Create a schedule that takes the volume of tasks and the time frame into account. For large offices, consider a 6 months period, this amount of time should be enough to сollect the necessary information. For example, it is important to know on what floor the future office will be located. This is necessary to layout a new premise. Consider cooperation with a company that specializes in office relocation, Howus Team managers will answer all your questions and put you on the right track.

Let's say you are moving a small office of 250 square meters. In that case, start your preparations at least three months before the date of the move. During this time, you have to decide on the new premises. For instance, what size will the new office be? If it will be smaller, then some of the furniture will have to be abandoned or rearranged. This can take some time, so the earlier you know about it, the earlier you can start planning. You may even have time to sell some of the furniture. If the room will be larger, on the contrary, you can spread out and add stuff, furniture or the very table for tennis, which all the employees are asking for. Who knows, maybe this is the step that separates you from a successful deal? In general, think a few steps ahead.

Communicate with Other Departments

If you have a medium or large business, most likely it consists of several departments. They may be independent or report to someone. Either way, it's best to negotiate with each department. At a minimum, the company will be mentally prepared for the move, and at best you will set up a quiet move just because of your organizational abilities.

Choose a representative in each department and share your vision for the move with them. Give him or her an action plan and assign specific tasks to each department. This way you will avoid confusion and everyone will know what specific task they need to do to make the move a success.

Delegate and Assign the Right Tasks

Throughout the preparation for the move, communicate with your colleagues. Get together for meetings, have a quick word or two over a morning cup of coffee, or talk on the phone. The point here is that you'll get to know your colleagues better and understand who will do the best job. If John is an active but inattentive young man, there will be little point in assigning him the painstaking paperwork of numbers, which requires a lot of diligence and patience. Better give the task to Margaret, who yesterday at lunch told a fascinating story about her children and her titanic endurance. By properly breaking down the tasks into small links, you will make the greatest contribution to the preparations for the move. Then on moving day, you'll just have to move things from point A to point B. By doing the prep work ahead of time, you can avoid wasting your business' time on peripheral tasks.