Let's say you are moving a small office of 250 square meters. In that case, start your preparations at least three months before the date of the move. During this time, you have to decide on the new premises. For instance, what size will the new office be? If it will be smaller, then some of the furniture will have to be abandoned or rearranged. This can take some time, so the earlier you know about it, the earlier you can start planning. You may even have time to sell some of the furniture. If the room will be larger, on the contrary, you can spread out and add stuff, furniture or the very table for tennis, which all the employees are asking for. Who knows, maybe this is the step that separates you from a successful deal? In general, think a few steps ahead.
Communicate with Other DepartmentsIf you have a medium or large business, most likely it consists of several departments. They may be independent or report to someone. Either way, it's best to negotiate with each department. At a minimum, the company will be mentally prepared for the move, and at best you will set up a quiet move just because of your organizational abilities.
Choose a representative in each department and share your vision for the move with them. Give him or her an action plan and assign specific tasks to each department. This way you will avoid confusion and everyone will know what specific task they need to do to make the move a success.